Microsoft Office Tips
1. Use
themes and templates to keep
documents, spreadsheets, slides, and posters consistently powerful. Most
programs offer built-in templates (no downloading involved), but if you are
interested you can go online to find a template for almost any type of document
you want to create.
It may take time to search for, but
using a template will help you to save time creating clean and clear documents.
To find templates in Microsoft Office programs, click File > New.
2. Keyboard shortcuts are a great way to
save time while editing and creating documents. Here are some useful ones, and
links to a lot more!
●
Display Help F1
●
Undo an action CTRL+Z
●
Create a new folder CTRL+SHIFT+N
●
Switch between open programs Alt+Tab
●
Exit full screen videos and presentations Esc
●
Select multiple items, like folders, photos, and emails
Hold CTRL while you select the objects with the mouse.
3. Right clicking is another great way to
access formatting and editing options quickly. Use the mouse to select an
object (like an image, text, or a folder) >point to the object(s) > click
once on the right mouse button to see a list of actions you can do with the
selected object(s).
4. File Shortcuts are links to files or
programs and are represented by icons with an arrow in the lower-left corner.
●
To create a shortcut, right-click the file > then
click Create Shortcut.
You can drag the shortcut to other locations (like the desktop, or another
folder on the computer).
5. Jump Lists let you quickly get to the
items you use every day. You can use a Jump List to open items, and you can
even pin favorites to a Jump List. To see a Jump List for a particular program,
just right-click the program button on the taskbar.
Layout & Formatting Tips
1.
Know what your document is doing. Viewing formatting marks helps you quickly see
what's going on in your document. Formatting marks are present in your document
whether or not you can see them.
1.
To show or hide formatting marks > click on the Home tab > in the
Paragraph group.
2.
Click the paragraph icon (or press CTRL+SHIFT+8).
2.
Format painter
allows you to copy the formatting from one piece of text to another. You can
highlight the text that is formatted the way you like > click the paintbrush
icon > then using the paint brush highlight the text you wish to have the
same format.
3. Remove formatting can be very helpful
when pasting text into Word from other sources (like another document, an email
or the internet).
To remove the formatting in
Microsoft Office from any text > highlight the text and then do one of the
following:
● On
the Home tab, in the Font group, click the Clear Format button (looks like an
eraser).
●
Press the shortcut key Ctrl + Spacebar.
This will set the text to the
default font, remove the formatting, and even remove links.
4.
Tables are a
great way to manage the content of your documents and display information
clearly.
●
To insert a Quick Table > Select the Insert tab >
Click the Table button > Select Quick Table from the drop-down menu >
Click the table style you want to insert.
Your pre-formatted table is now in
your document!
5.
Styles make
it easy to organize your document, make your document easier to read and
provide ways to make your document more useful (for example by inserting a
table of contents).
●
To use the built-in styles > Highlight the text you
want to format > On the Home tab, in the Styles gallery, click on any of the
options to apply the style to the highlighted text.
Document created by Liz
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